Highlight Vs. Filter in Microsoft Project 2013

Project schedules should be updated regluarly and when you do that, it’s important to know the difference between the Highlight and Filter feature in Microsoft Project.

For example, you’re updating a project with 100 tasks. You want to quickly see what the overdue tasks are to address them first, so you set the Status Date and use the Filter option and apply the ‘Late Tasks’  filter.

With the filter applied, you have a list of say 10 tasks and start making updates on them. The problem with making the updates, in this filtered view, is that I’m not seeing the whole schedule, and I can end up moving important dates without even realizing it.

If you did want to see the late tasks, a better way to go about it is to use the ‘Highlight’ feature. Micorosoft Project offers the same options as ‘Filters’ but it only highlights the task based on confidtion you selected. In this case, you would ‘Highlight’ the ‘Late Tasks’, make updates and see the resulting changes throughout the schedule.

A quick yet important tip.

Did this blog post help you? Would you like to learn more about how to effectively use Microsoft Project, Microsoft Project Server, or Project Online to manage your projects?

If so, please consider enrolling in one of our upcoming open enrollment training classes at the following URL: http://www.epmainc.com/epma-institute/course-listing.

You can take our training classes “in person” in our EPMA training center in Houston, Texas or “live-virtual” over the Internet.